How to automatically play audio in powerpoint


Echo Swinford began making slides as a medical meeting planner in 1997 và just never stopped.

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She uses PowerPoint as the basis for webcasts, CDs, and online applications.

Her website, Echo"s Voice is graced by dozens of downloadables & helpful documents, and she has been a member of the Microsoft PowerPoint MVP team since 2000.

This article also forms Part I of the PowerPoint 2002 lớn EXE procedure. Read Part II here.

In PowerPoint 2003 In PowerPoint 2002 (aka PowerPoint XP)

Microsoft released a new PowerPoint Viewer in October 2003. Unlike the old Viewer, this new Viewer supports the animations & transitions used in PowerPoint 2002 and 2003.

Some functionality the old Viewer had has been lost. Microsoft PowerPoint MVP Sonia Coleman has specific information on the new Viewer available at her site.


In PowerPoint 2003

If you have PowerPoint 2003, creating an autorun CD is very easy: just use the Package for CD option on the File menu.

You don"t have lớn worry about downloading & installing the New Viewer. It"s included in the PowerPoint 2003 installation.

When you choose the File | Package for CD option, you will see a dialog box, as shown below.


This dialog box provides the Copy lớn Folder option that copies content to your hard drive. You can also choose the Copy to CD option. As you can see, linked files and the PowerPoint Viewer are included by default, regardless of which Copy option you choose.

Choose the Add Files option if you have other files or presentations you want to include on the CD và they"re not already linked to lớn your presentation.

If you look in the thư mục where you saved the package, you will see something similar to lớn what you see in the figure below.


The SamplePresentation.ppt tệp tin is the file we elected to Package for CD. The Beethoven"s Symphony WMA tệp tin is a sound linked to lớn SamplePresentation.ppt. The Package for CD process pulled that sound file into the package thư mục and fixed up any linking issues so the sound will play properly when we move the files in this thư mục to the CD.


are all the files the PowerPoint Viewer needs khổng lồ run.


are all files dealing with the autorun CD aspect of the CD.

Since you have PowerPoint 2003, you can just burn all these files lớn your CD, & you"re good to lớn go.


In PowerPoint 2002 (aka PowerPoint XP)

If you"re using PowerPoint 2002 (aka PowerPoint XP), creating an autorun CD becomes a bit more tricky than it is for 2003 with its Package for CD option.

You can use the same technique you"d use for PowerPoint 97 and 2000, but the older PowerPoint Viewer won"t display any new animations or transitions you may have used in PowerPoint 2002. To lớn counter this problem, you may want to use the new Viewer. However, setting up an autorun for the new Viewer is different than it is for the old Viewer.

The first step is to download and install the new PowerPoint Viewer from

PowerPoint Viewer 2003

The next step is to open your presentation in PowerPoint 2002, và use the File | Pack & Go option.

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We"re not big fans of Pack and Go, but we"ve been seeing a lot of posts in the newsgroup lately where people are trying to lớn use it in PowerPoint 2002 along with the new Viewer. Here"s the deal—the new Viewer was released, oh, 18 months after PowerPoint 2002 was released, and it was not designed lớn work with Pack and Go. So Pack & Go doesn"t recognize the new Viewer.

When you run the Pack and Go Wizard in PowerPoint 2002, you have lớn tell it not to include the PowerPoint Viewer, because if you do, it will use the old PowerPoint Viewer (assuming you have it installed, of course).

When you get lớn the screen in the Pack and Go Wizard, when it asks about the Viewer, your option to lớn include it may be greyed out. That"s fine. If it"s not greyed out, don"t choose it anyway! Remember, you don"t want lớn include the older Viewer here. Don"t bother downloading it from that button, either because you"ll still get the old Viewer.


In the thư mục where you save the Packed & Gone files to, you"ll have 2 files: PNGSETUP.EXE & Prez0.ppz. Double-click PNGSETUP.EXE to lớn unpack the Pack and Go.

Basically, what this does is resolve any linking issues you may have. That way, if you have, for instance, linked sounds, those sounds will play when you create your autorun CD.

You"ll over up with your presentation file (.PPT), any linked sound or multimedia files (.WMA, in our case), và a playlist.lst file, which Pack and Go created.

You still need the new PowerPoint Viewer, though. Head khổng lồ where you installed the Viewer—probably somewhere like C:Program FilesMicrosoft OfficePowerPoint Viewer, and copy these 7 files:


Paste them in the folder where you unpacked your Pack and Go. The contents of your thư mục will probably look something like what you see in the figure, shown below.


Now, if you look back up at the 2003 instructions, you"ll see a playlist.txt (not playlist.LST), an autorun.inf, & a play.bat file in addition khổng lồ these files. We have to create the inf/bat files and modify the existing lst file.

First the LST file. Open your LST file in Notepad, và you"ll see it says something like this:

/s "SamplePresentation.ppt"

If you were able to look at the playlist.txt tệp tin created by PowerPoint 2003"s Package for CD option, you"d see something lượt thích this one:


The difference is the /s (and the quotation marks).

/s tells the new Viewer to lớn begin with a splash screen. You don"t want that, so remove the /s. Removing the /s also means you can remove the quotation marks at the beginning and end of your presentation name.

If your playlist will have more than one presentation in it, it should just be a các mục of presentations like this:

Presentation1.ppt holiday.ppt2004 Monthly Calendar.pptAcme Sporting Goods.ppt

Make the changes, then save the file using the File | Save As option. Name it playlist.txt, because the new Viewer uses a TXT file, not a LST file like you already have. You can delete the LST file after you create the playlist.TXT file.

Create an autorun.INF file by opening Notepad and typing in the following text:

open=pptview.exe /L "playlist.txt"

The /L tells the new Viewer lớn read the playlist, which is contained in the file playlist.txt. Vì a File-->Save As. Name the file Autorun.INF