Tips for creating custom diagrams in powerpoint

Nothing ruins a PowerPoint presentation lượt thích a wall of text—especially when a simple visual would suffice. Whether you’re mapping out a critical decision or describing a complex process, a well-made flowchart can địa chỉ polish and clarity lớn any slideshow. Use this guide to learn how lớn make flowcharts in both PowerPoint and

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For many students, teachers, and professionals, MS PowerPoint is the go-to presentation software—and with good reason. When it comes to creating flowcharts, however, PowerPoint is extremely limited; it simply wasn’t designed for that. allows you to lớn create beautiful, complex diagrams easily and quickly. Skip to the next section to see for yourself.

There are two ways khổng lồ build flowcharts using only PowerPoint: with SmartArt or with the shapes library. This tutorial will cover both methods, touching on some of the pros and cons of each approach.

Create a flowchart with SmartArt

SmartArt graphics are pre-made collections of shapes—very basic, rigid diagram templates, essentially. Using SmartArt lớn build charts và diagrams can be faster than starting from scratch, but you’ll sacrifice flexibility. SmartArt is a great option if you want a quick, simple diagram. It should, however, only be used for the most rudimentary diagrams. SmartArt graphics are clip art images—additional elements can be added, but your options are limited khổng lồ one or two preselected shapes.

If you choose lớn use SmartArt to build your diagram, follow these steps:

1. Select a flowchart from the SmartArt drop-down menu

In MS PowerPoint, navigate khổng lồ the slide where you want to showroom a flowchart. Click Insert > SmartArt to xuất hiện a drop-down menu with a variety of diagram types. Hover your mouse over “Process” lớn see the various flowchart options. Khổng lồ insert one of these diagrams, simply click it.


2. Add text và shapes khổng lồ your flowchart

Text can be added lớn the shapes in your SmartArt graphic by clicking the center of the shape.

To địa chỉ shapes, select the whole SmartArt graphic and click “Add Shape.” (This button is located in the toolbar’s upper left corner.) If you move shapes around—to vày this, click & drag—the connecting arrows will automatically adjust.

3. Customize your flowchart

When you select your SmartArt graphic, two tabs appear on the toolbar: “SmartArt Design” và “Format.” By clicking on the former, you can change the diagram type, choose from a number of preset màu sắc schemes, and địa chỉ shapes. The format tab, on the other hand, allows for more specific customizations, including individual shape color, text color, & font.


Create a flowchart with the PowerPoint shape library

Using the shape library lớn create a flowchart is substantially slower than using SmartArt because every box và arrow must be added individually. However, this method affords much more flexibility throughout the creation process. Additionally, if you’re looking for a traditional flowchart—one with process & decision boxes, & other flowchart-specific shapes—you’ll have to use the shape library, as SmartArt doesn’t offer any diagrams with these features.

1. địa chỉ the necessary shapes

Go to Insert > Shapes. Doing this opens a dropdown thực đơn of PowerPoint’s shape libraries—scroll down until you find the flowchart section. There you’ll find all the necessary shapes for creating a flowchart, from decision boxes to manual input đầu vào boxes. To lớn see any shape’s function, just hover your mouse over it và a small label will appear.


Once you’ve selected a shape, click & drag your mouse to lớn draw it on the slide. To địa chỉ more shapes, simply repeat this step from the beginning. (Tip: For shapes that will occur multiple times in your flowchart—such as process boxes—add one & then copy và paste it as required.)

2. địa chỉ connecting lines

A key feature of any flowchart is connecting arrows—after all, it’s these arrows that illustrate the diagram’s “flow” or relationship(s) to the other shapes in your diagram. As with the previous step, to showroom lines, go lớn Insert > Shapes. The arrows can be found in the lines section.

After selecting a line type, click and drag your mouse from one shape to lớn another to lớn draw a connecting line.

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3. Label your shapes and lines

To showroom text khổng lồ an existing shape, simply select the shape and begin typing. If you want lớn label any connecting lines, you’ll have lớn use text boxes. Go to Insert > Text Box & then click & drag your mouse khổng lồ draw the text box; type to địa chỉ cửa hàng text.


4. Customize your flowchart

At this point, every shape và line you’ve drawn is styled according to MS PowerPoint’s presets. If you like the look of your flowchart as is, skip this step.

Nearly every aspect of the shapes in your diagram can be modified in the format shape pane, accessible by double-clicking any shape or line. You can then edit fill color, line weight, opacity, và many other elements of your diagram.

While it’s possible to lớn make a flowchart using only PowerPoint (as outlined above), using is a more efficient và intuitive solution. & thanks to lớn’s PowerPoint integration, you can bring your diagrams directly into your presentations!

Before getting started on your flowchart, you’ll need khổng lồ register for a không tính phí account—all it takes is an email address! Once registered, you’ll be all set to move on khổng lồ the steps below.

1. Choose a template or start from scratch has dozens of pre-made flowcharts in its template library—to access them, click the down arrow next to lớn “+Document” and select “Flowchart.” lớn read more about a template, simply click it once. To lớn use a template, either double-click or select it và click “Create Document.”

Each template is completely customizable—move, add, or delete shapes & arrows until the diagram suits your needs.


If you’d rather build your diagram from scratch, open a blank document by clicking “+Document.” With’s intuitive interface, adding shapes, lines, và text is a cinch. By default, the flowchart shape library is pinned khổng lồ the shape menu—drag & drop shapes onto your canvas to lớn start your flowchart. To địa chỉ connecting lines, click and drag your cursor between two shapes.

2. địa chỉ cửa hàng text

At this point, your diagram should look almost complete. But it’s missing one crucial element: text. What decision is being made at each decision box? Which line represents yes? No?

Adding text khổng lồ arrows & other shapes in is incredibly easy—just double-click và start typing! to lớn edit existing text, vì chưng the same.

Font, text form size and color, and much more can be easily adjusted using the toolbar at the đứng top of the editor.

3. Format and style your flowchart

If you started your flowchart from scratch, it’s probably looking pretty plain—now’s your chance to change that. If you started from a template, your diagram is styled according to that template’s presets. You can still change the style to lớn your liking!

To set a coherent, diagram-wide formatting theme, click “Theme,” the droplet icon located on the right-hand side of the editor. This opens a pane with a variety of themes to choose from—click on one khổng lồ apply it to lớn your diagram.


You can also style shapes individually using the toolbar at the đứng top of the editor. Whether you’re changing line weight & fill color, adding a gradient, or adjusting opacity, use this toolbar lớn customize nearly every aspect of your shapes.

With the add-in for MS PowerPoint, địa chỉ cửa hàng your flowchart lớn a PowerPoint slide in a matter of minutes—just follow the steps below:

1. Install the add-in

Installing the add-in takes only a few clicks! mở cửa PowerPoint & go lớn Insert > My Add-ins > Store. Type “” in the tìm kiếm bar & click “Add.”

If the add-in doesn’t mở cửa when you download it, don’t worry. Simply go khổng lồ Insert > My Add-ins > (You may be prompted lớn enter your login info—once logged in, you can view all of your documents.)

2. Select a diagram to địa chỉ cửa hàng to your PowerPoint slide

With the add-in open, you can view all of your documents in PowerPoint. Lớn insert a diagram, hover your mouse over the diagram you wish to địa chỉ cửa hàng and click “Select.” This will địa chỉ cửa hàng the diagram khổng lồ the current slide.

If you edit the diagram after inserting it, simply click the refresh icon (located on the toolbar below the inserted diagram), và any changes will be applied.