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How to create a powerpoint presentation : 8 steps

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Andrew Childress Dec 29, 2020

What"s the best way khổng lồ get up lớn speed with a new app? When you open Microsoft PowerPoint for the first time, you quickly realize that there are many features and tools. But it can feel overwhelming lớn know where to lớn start. You need PowerPoint help.

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A well-prepared presenter can use PowerPoint to build charts và graphs, for example.

In this PowerPoint tutorial for beginners, I"ll help you get up and running in Microsoft PowerPoint. You"ll learn how to use PowerPoint to lớn build a presentation in less time than you ever thought possible. We"ll also cover some PowerPoint best practices lớn make sure you"re doing things the easy way.

Guide khổng lồ Making Great Presentations (Free eBook Download)

Before you read on, be sure khổng lồ grab our không lấy phí eBook: The Complete Guide to Making Great Presentations. It"ll help you master the presentation process, from: initial idea, through to writing, design, & delivering with impact.


What You’ll Learn About MS PowerPoint in This Guide

This guide is packed with information that helps you learn how to lớn use PowerPoint to lớn build a presentation. Building beautiful slide decks takes a few steps, but each of these sections will help you address those steps. 

Jump ahead to lớn any part of this tutorial guide to lớn start learning PowerPoint specifics:

Table of Contents

How lớn Learn PowerPoint Quickly (Beginner Tutorial With Tips Video)

Are you ready lớn start learning PowerPoint? Watch this quick screencast khổng lồ learn all about what PowerPoint is and how to use it.


Or, study the complete written tutorial below.

What Is PowerPoint?

Microsoft PowerPoint is undoubtedly the most popular phầm mềm used to lớn give presentations. You"re likely khổng lồ see PowerPoint presentations being used for everything from presentations at the world"s largest companies khổng lồ grade schoolteachers sharing lessons.

PowerPoint is often the butt of the joke. Many decry PowerPoint as boring & a crutch for poorly prepared speakers.

Only a bad carpenter blames the tools. And lượt thích any tool, PowerPoint is incredibly useful when used properly. Use it as an aid on your speaking engagements khổng lồ build comfort & drive points visually with your audience.

.Once you learn how khổng lồ use PowerPoint you can apply an easy-to-edit theme lượt thích the Simplicity for PowerPoint.

In this tutorial, we"re going lớn focus on working inside of PowerPoint to build a presentation. This PowerPoint guide has everything you need khổng lồ get comfortable in the app. To lớn master the app, we"ll talk about & cover the most common steps a rookie PowerPoint user needs to know.

Here are the key actions you"ll need khổng lồ take to lớn build a PowerPoint presentation:

You"ll need to lớn add slides, the individual pages in the presentation.You"ll add content to the slides, such as text boxes, images, charts and graphs.Change themes & styles to make your presentation look professional and fit the occasion at hand.Prepare presentation sida like Speaker Notes and Presenter View to help you feel comfortable with presenting.

We"ll cover each of these in this PowerPoint tutorial so that you can get up and running quickly. 

How khổng lồ Use PowerPoint"s Ribbon

To get up to speed with PowerPoint, it helps to understand the layout of the app. Let"s walk through the key thực đơn options so that you can learn PowerPoint quickly. If you understand the way that the ứng dụng is laid out, you"re likely to find any feature you need quickly.

This part of the PowerPoint guide will focus on the interface:

1. The Ribbon

The ribbon thực đơn is found across many of Microsoft"s apps, such as Word, Excel, & PowerPoint. It lives above the main area of the application.

The PowerPoint ribbon lets you switch between various tabs.

The ribbon contains a series of tabs that you can switch between. Each of these have a quality set of tools to work with your presentation differently. When you switch tabs on the ribbon, you"ll see new buttons và options lớn change your presentation:

File. Save, share, và export your presentation.Home. A general-purpose collection of the most common tools that you"ll use in PowerPoint.Insert. An all-in-one tool to add every imagine-able type of content, such as tables, pictures, charts, video, and more.Design. Controls the look and feel of your presentation with theme & style settings.Transitions. địa chỉ animations when you switch slides.Animations. Controls the order và style that objects will enter or exit your slide with.Slide Show. Control settings related to the way your presentation appears when sharing it with an audience.

Now that you understand the layout, you"ve got a better idea of how you can jump khổng lồ the feature you need. Let"s dive a bit deeper into how you can use several of these key tabs.

2. The home Tab

Use it for: a general selection of the most popular tools in PowerPoint.

I usually stay on the Home tab when I"m working in PowerPoint. The reason is because it"s got practically every tool you need. From adding a new slide to lớn changing text & paragraph settings, the Home tab is the default for most users.

The Home tab has many of the most used tools, all in one bar.

3. The Insert Tab

When you"re working on adding content to a slide, the Insert tab has every possible tool to địa chỉ new content to a slide. Choose one of these types of objects to địa chỉ it lớn the slide.

The Insert tab has the tools you need to địa chỉ tables, pictures, charts, and more.


PowerPoint has a variety of views that are simply different ways khổng lồ work with the same presentation. Change the view to get a different perspective on your content.

Use views for a different way to edit & build your PowerPoint presentation.

The Views tab changes the perspective on your PowerPoint presentation.

In the screenshot below, you can see the difference between the default Normal view and Slide Sorter view. Normal view shows each slide front & center. Slide Sorter view creates thumbnails that you can drag và drop to reorder the presentation. 

Normal view is the mặc định presentation view in PowerPoint. An alternate view lượt thích Slide Sorter allows you khổng lồ re-sequence your presentation by dragging và dropping the slide thumbnails.

5. The thiết kế Tab

An attractive presentation can really grab your audience"s attention. We use themes và styles in PowerPoint to địa chỉ cửa hàng visual appeal to the presentation, and the Design tab really controls these settings.

Click on one of the theme thumbnails to transform the look and feel of the presentation.

On the Design tab, click one of the themes lớn restyle the presentation. Or, try out a different Style thumbnail lớn overhaul the màu sắc theme.

The Steps to lớn Create a PowerPoint Presentation for Beginners

We"ve tackled the interface of PowerPoint, so you should be feeling pretty comfortable with how to lớn get around the app. Now, let"s talk about the actions you"ll find yourself using repeatedly và how you can vày that in PowerPoint.

1. How to địa chỉ Slides

Think of slides as the individual units in your presentation that you can fill with content. Lớn insert a new slide, go lớn the Insert tab on PowerPoint"s ribbon. Then, click on the New Slide button to showroom a new slide to your presentation.

A new slide will have basic placeholders to địa chỉ your nội dung to in PowerPoint.

Each of the thumbnails that you"ll see on the sidebar represents a slide. Then, you"ll showroom content khổng lồ each slide.

There"s no practical limit lớn the number of slides that your PowerPoint tệp tin can contain. But you should consider how many slides it actually takes lớn make your point. It"s often the 

2. How to địa chỉ Content

Content is what defines each slide. PowerPoint accommodates a wide range of nội dung like text, graphs, tables, charts, và more.

The easiest way to showroom content is lớn start off by choosing a Layout, which you can choose from the Home tab.

Various PowerPoint layouts shown on the Home tab.

These layouts have nội dung boxes that are easy to showroom your own content to. Simply choose a layout, và then start adding your content.

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3. How khổng lồ Choose a Theme và Style

After you build out your presentation"s content, it"s a great idea lớn think about adding visual style. For this, you"ll jump over lớn the Design tab, & click on one of the thumbnails for a theme.

Use the Design tab lớn pick a theme.

Using a PowerPoint theme is the preferred alternative lớn adding backgrounds, màu sắc and type styles khổng lồ each slide. Changing the theme typically will adjust the entire presentation simultaneously. This greatly reduces the time involved with building a presentation.

With just these three steps, you"ve got the repeatable sequence of actions needed khổng lồ build a presentation. 

How to Power Up PowerPoint

With every creative tiện ích I"ve ever learned, there are always those insider tricks of the trade that you learn many months later. They make you wish that you had known them all along and think about the many hours you wasted on the learning curve.

PowerPoint is no exception to this rule. It"s especially important that you can cut to lớn the chase when you"re rushing to prepare for your presentation.

The best way lớn save time on your presentation is khổng lồ start with a pre-built PowerPoint theme. And you can find those on Envato Elements, which is an unlimited download service for creatives.

Envato Elements includes hundreds of PowerPoint themes as part of its all-you-can-download flat rate service.

Discover simple PowerPoint template designs with powerful features on Envato Elements or GraphicRiver. The right premium PPT template will help you make a great presentation quickly. 

Browse through these simple professional presentation designs that you can use today:

Now, most of the files that you"ll grab from the Elements PPTX themes will appear to be finished presentations. You might be wondering how khổng lồ use these pre-built presentations for your own needs.

To use Elements themes, it"s really all about cutting it down to lớn the slide designs that you"ll use. A premium theme is really about the ideas that are included as part of it. Simply use these ideas as starting points that you can địa chỉ cửa hàng your own content to.

The Volt PowerPoint theme is one of hundreds included as part of an Envato Elements subscription. It features 120 slide designs you can use for yourself.

Again, the value of Elements is that you can tải về as many files as you want while you"re a subscriber. And if you stop subscribing, you"ll still have the right to use the creative assets you grabbed. It"s much faster than building every slide from scratch.

How khổng lồ Customize a Premium PPT Template Quickly (In 5 Simple Steps!)

When you contemplate how khổng lồ use PowerPoint, don’t imagine building slide decks from scratch. That’s where premium PPT templates come in. They take the hard work out of using PowerPoint. 

You can take advantage of designer styles in a simple format. That’s the ultimate PowerPoint lesson khổng lồ take to heart. Let’s look at just how easy it is to lớn customize premium PPT templates in this quick PowerPoint training tutorial!

If you want to follow along, download the beautiful Agio PowerPoint template from Envato Elements.

With over 600 slides, Agio is the perfect way lớn build a PPT presentation.

Let"s get started:

1. Choose Slides for Your Presentation

Premium PowerPoint PPT templates often include hundreds of handcrafted slides. For you, it’s best to lớn select only a handful lớn build a slide deck. In PowerPoint, find Slide Sorter on the View tab. 

In Slide Sorter view, click & drag on the slide thumbnails to reorder them. Hold down Shift, click, and press Delete to remove unwanted slides. Jump back và start working by clicking Normal on the View tab.

As you"re learning how lớn use PowerPoint, focus your efforts on only the most important slides. Use the View > Slide Sorter option to lớn select the slides you"ll work with.

2. địa chỉ Your Own Text

The PowerPoint basics include text & images. Adding custom text is one of the easiest and most common edits khổng lồ make. 

Pre-built layouts include text boxes already arranged on the slide. To add your own words, highlight the contents of any text box. Then, simply start typing. Repeat throughout the presentation. 

Learning how to lớn create a PowerPoint presentation for beginners involves typing over simple text placeholders lượt thích these.

3. địa chỉ Images

Wondering how to địa chỉ cửa hàng PowerPoint presentation images? The easiest way is to lớn turn to lớn premium templates with image placeholders. Identify them by finding the image icons on a given slide. Jump to where images are stored on your computer. 

Then, simply drag & drop them onto the placeholder. Not only will all your photos import automatically, they’ll also size and scale to lớn fit perfectly!

Click in the image placeholders, then browse lớn your favorite photos to update the slide.

4. Change Object Colors

Changing theme colors is a fast way khổng lồ adjust the visual look of your slides. For example, change object colors to địa chỉ cửa hàng a bit of contrast. 

To get started, click on a chart section khổng lồ select it. On the Format tab, click on the Shape Fill dropdown. You’ll see a color chooser, from which you can apply any màu sắc imaginable. 

One of the most important PowerPoint basics is using the Shape Fill dropdown khổng lồ update the color scheme.

5. Customize Fonts

No Microsoft PowerPoint tutorial would be complete without customizing fonts. Sometimes, it’s easy lớn overlook text as a thiết kế element, but with a few quick edits you can make your words really stand out. 

Highlight a block of text, then go up khổng lồ the Font section of the Home tab. You’ll see dropdowns khổng lồ change the fonts style, size, và color. After that, địa chỉ cửa hàng quick effects like bold letters, italics, & more!

The Font menu holds all the tools you need lớn customize your text khổng lồ match your brand.

PowerPoint Tools to lớn Learn (For Presenters)

The nội dung and kiến thiết will vary greatly from one presentation next. But, no matter what the goal of your presentation is, there are common tools that every presenter can benefit from using. We"ve developed PowerPoint lessons for those tools.

Let"s focus on the most valuable tools for speakers in this PowerPoint tutorial. I always mention these tools as a way to lớn build confidence và comfort for presenters.

1. Speaker Notes

Forget writing out lưu ý cards or keeping a printed outline nearby. Speaker notes are a way to địa chỉ cửa hàng the things you need lớn say khổng lồ each slide.

Speaker notes are added to each individual slide, & the best way to địa chỉ cửa hàng them is from Normal view. Click on Notes below the presentation area và type your slide-specific notes.

Speaker notes will show up in printed copies of your presentation. So, it"s easier to lớn build them into PowerPoint instead of scribbling note cards you may lose.

2. Presenter View

Another feature that"s a must-use is Presenter View, which is perfect for two screen setups while presenting. While your audience will see the presentation you"ve built on the projector or LCD screen, you"ll have your own private view with speaker notes, upcoming slides, và more.

Turn on Presenter View from the slideshow tab by clicking Use Presenter View.

An example of PowerPoint Presenter View.

Check out a full guide below on getting the most from Presenter View:

3. Spelling & Grammar Check

There"s nothing worse than missing a key typo before you give your presentation. Lớn avoid this problem, it"s a great help lớn run a spelling and grammar check before you give your presentation.

To kiểm tra for common spelling issues, simply jump to the Review tab và click Spelling. PowerPoint will check for the most common issues và allow you to correct them as needed.

5 Tips and Tricks for a Successful PowerPoint Presentation

You’ve learned how khổng lồ use PowerPoint presentation templates. We walked through a quick PowerPoint lesson khổng lồ customize them. But you may be wondering: is that enough to deliver a winning PowerPoint presentation? 

Part of PowerPoint training comes from adopting the tips & tricks used by the best presenters. Follow these, và you’ll have a happy (and engaged) audience every time!

1. Have a Clear Objective

Let’s face it: we’ve all endured lengthy, boring PowerPoint presentations that seem lớn drift without a clear purpose. When you build your own PowerPoint, start with a goal in mind. Typically, that goal will be lớn inform or persuade an audience. It pays to lớn outline that goal in advance and work towards your objective with a series of clear và concise slides.

It may sound daunting, but you can learn the technique in moments with our full PowerPoint training lớn help build persuasive slide decks:

2. Illustrate Concepts With Infographics

A key PowerPoint lesson for beginners is this: never get bogged down trying to lớn talk through concepts. Visual aids are essential, and audiences demand them today. Infographics are a successful presenter’s best friend. Infographics combine information và graphics to lớn create stunning visuals. 

Learn lớn build them yourself. Or sample from the very best pre-built PPT templates today in our infographic-centric phối of PowerPoint instructions:

3. Use Subtle Animations & Transitions

Animations và transitions: fundamental elements of any deck, they should be used sparingly. When carefully applied, they create beautiful segues between slides. They can also help introduce new ideas in exact sequence. But use too many, và they become obnoxious distractions guaranteed to annoy an audience. 

Moderation is the name of the game here. Read our full Microsoft PowerPoint tutorial on animations to lớn use them with confidence:

4. Be Interactive to Engage the Audience

No matter how compelling your narrative, you can’t simply talk to lớn an audience and expect full participation. Instead, you need khổng lồ engage your audience. A quick & fun way is with a quiz slide. They get the audience involved & help your slide deck stay focused. 

Even better: pre-built templates make it a breeze. They"re PowerPoint instructions inside a PPTX file. Get started building interactive quizzes in PPT today with our guide on how lớn create PowerPoint quizzes:

5. Close Strong for an Enduring Message

The very best PowerPoint presentations make a great first impression. But equally (and perhaps even more) important is the winning last impression. It’s critical lớn conclude with a strong close. Leave on a memorable anecdote, recap your key points, or make a big “ask.” All these techniques & more help to lớn ensure a strong close.

Don’t go it alone. We’ve created expert PowerPoint training on building a strong close. Kiểm tra it out here:

More Beginner PowerPoint Tutorials (Free to Learn Online)

This PowerPoint tutorial helped you get off the ground with using Microsoft PowerPoint. You learned the steps for creating slides and the shortcut khổng lồ a better presentation with pre-built themes.

At Tuts+, we"ve been building out a series of PowerPoint tutorials that can help you build your presentation skills. Kiểm tra out all these PowerPoint tutorials for free. One ideal place to lớn start is the PowerPoint Ultimate Tutorial Guide that we"ve developed. If you"re feeling nervous about giving a presentation for your job or freelance practice, try out more of these tutorials lượt thích the ones below.

Microsoft PowerPoint Premium Online Courses

One of the best ways to lớn learn is by watching a complete PowerPoint presentation built from start khổng lồ finish. PowerPoint training creates polished presenters. Seeing a presentation come together will teach you the tricks you need khổng lồ confidently build your own presentations.

At Tuts+, we"ve built a library of courses that vì chưng just that. Think of them as the "PowerPoint for dummies" selections for beginners. These are complete courses that include all the PowerPoint knowledge you need khổng lồ craft a slide deck that tells your story.

These PowerPoint tutorials are included for free if you already subscribe to lớn Envato Elements. The same subscription gives you PowerPoint instructions to lớn become a presenter. You"ll learn to use templates that help you jump ahead in building your presentation và build them in less time than you ever thought.

The Make Great Presentations Quickly with PowerPoint course will teach you khổng lồ take a pre-built template và craft a slide deck in less time than you ever thought possible.

Need Help? Grab Our Making Great Presentations eBook (Free)

You can find more information in our new eBook on making great presentations. Download this PDF eBook now for không tính tiền with your subscription lớn the Tuts+ Newsletter.

It"ll help you master the presentation process, from: initial creative ideas, through to lớn writing, design, and delivering with impact.

Get Started Using PowerPoint Today

Presentations can be daunting to take on, but a bit of knowledge about Microsoft PowerPoint can ease the process. We"ve got tutorials that show you how to lớn create a PowerPoint presentation, for beginners. Jump khổng lồ the following liên kết to tốc độ up your learning process and spend less time in PowerPoint:

Editorial Note: This post was originally published in 2017. It"s been comprehensively revised to lớn make it current, accurate, and up lớn date by our staff—with special assistance from Andrew Childress.